Many people face difficulty converting digital files from one format to another, and they often do not find an effective mechanism to reach their exact goal. They feel frustrated or annoyed by their inability to find suitable alternatives to carry out this task. So, how do you successfully overcome this challenge? What types of files can be converted?

table of contents:

What is meant by file conversion?

File conversion is a digital process aimed at transferring the data of a file from one format to another; To run it through a specific program, or to make modifications to it. For example, you can convert a PDF file into a Word document, or an audio recording into written text. As for the file format, it is a standard method that encodes information and stores it in a specific file, and it can be read by specialized programs.

The process of converting a file can be likened to translating languages. If we have a novel written in English, for example, and it is professionally translated into any language, the two versions will contain the same information, but in two different ways. But if you translate it automatically using a tool like Google Translate, you will run into problems with the translation being defective and losing the original meaning. As well as a file conversion process, if you do it automatically, you will undoubtedly lose important metadata, get poor output, and have other problems.

Why do you need to convert files?

Converting a file has become more important than ever, especially with the multiplicity of file types and formats, and the following are the most prominent benefits:

1. File co-operation

You may receive a document that is not compatible with your computer system, and you cannot open it. This situation leads to the generation of what is known as a data silo so that the information is available to only one party, which constitutes disruptions and difficulties in the flow of your work and its output correctly. But the file conversion process helps you with the interoperability of the files; That is, the ability of different companies and systems to work together.

2. Store data and reduce its size

By converting a file, you can store data in different formats, and reduce its size, that is, reduce the space it takes on your hard drive. For example, if you have a collection of audio recordings that you would like to transcribe into written texts, they can be converted into compact, organized PDF files.

3. Read the content with different programs

When you use a file converter, you can produce copies of the original file quality, allow the system to select other programs to play and read them, and improve file handling and protection. For example, you can convert the image format to another format, unlock it with your own password, and protect it from damage.

4. Make modifications to the original file

Making modifications to the original file is one of the most important advantages of converting files, as there are documents that cannot be modified until after converting them to another format. For example, you can convert a PDF to Word format to make major edits or fix technical issues with the original.

Types of files that can be converted

Various types of files can be converted from one format to another with high quality, whether text, audio, or video, such as:

Convert audio files to text

Converting an audio file into text helps you access the information quickly, in addition to making it easier to read the audio instead of listening to it. Whatever the type of audio file, you can convert it to a text document and play it in Microsoft Word or a PDF reader, or as a PowerPoint presentation.  or lack accuracy and professionalism, and will not achieve satisfactory results for your aspirations.

Convert videos to other formats

There is a lot of work that requires converting video files to other formats and formats, such as images and text, and only audio. For example, journalists need to transcribe television interviews into written news for news websites. Some people may want to convert video tutorials, for example, into audio recordings in MP3 format.

Convert texts to different text formats

Many people want to convert PDF files to Word, PowerPoint, Excel, and other text formats, for various reasons, such as making some edits to the original file, getparticularrtain pieces of text to add to a fun PowerPoint presentation, or preserving handwritten texts. For example, digital files in PDF format.

Convert texts into audio files

Converting text into audio files is now more popular; Especially with the proliferation of audiobooks and the growing popularity of podcasts. Many Internet users prefer to listen to audio instead of reading texts, and they see it as an appropriate way to receive information away from eye strain in written content.

5 file conversion software

File conversion programs include a list of complex encoding rules specific to file identification, to minimize lost meaning, and to match the converted version to the original as closely as possible. In this regard, here are the top 5 file conversion programs:

  1. Speech notes: An online or offline audio-to-text tool that allows long-open audio recording, auto-correction, and Google Drive backup.
  2. Renee PDF: A program that supports alanguagesage and converts image files into texts written in Word, Excel, or PDF documents.
  3. Trent: A good video-to-text app that can track text and speech by the periods it adds to words.
  4. Ashampoo PDF Pro 2: A PDF to Word conversion, editing, and management tool that edits, creates, compresses, and compares sample pdf files.
  5. PDF converter: It allows you to convert a Word document to PDF or any other format, as it converts all the contents of the document from images, tables, and texts to the new design correctly, and enables you to merge or split the two pdf files.

How to convert files in 5 steps

Do you have a specific file that is difficult to convert to another file in a specific format? Then follow these steps:

Select the file types you want to convert

Before you start converting files, you must know the type of file you want to convert, so that you can know the effective tools to perform the conversion and achieve your ultimate goal accurately. If you do not specify its type, you will not be able to convert it with the necessary professionalism and accuracy. After that, you have to organize and name them clearly and set your priorities by making a list of the most important files that you want to convert first before others, with the need to keep a backup copy.

Determine the purpose of converting the files

Make your goal clear and direct. Identify the main drivers of file conversion. This helps you get a preliminary idea of ​​what the data will look like in the new formats. Ask yourself: Do you want to edit a PDF and can only do so after transferring the data to another format? Is your goal in transcribing audio recordings or television interviews into texts to publish them in the form of reports and articles, to put them in a presentation, or to save them in another text format?

Choose the format you want to convert to

Once you know the file type and specify the purpose of the conversion, it becomes easy to choose the appropriate formats that you want to convert to, for example, if your goal is to issue an audiobook instead of a written one, you will convert it to an audio file such as MP3, WAV, and WMA, but if you need to keep the paper lectures In a digital image, you will convert it to a DOC, PDF, etc.

See file transfer services

Some rely entirely on file conversion programs to transfer their information and data in new formats, and this is a fatal mistake, especially if those applications do not support the quality of their files, so their output is devoid of the required quality and accuracy, and lacks smoothness and clarity despite subscribing to paid versions. for these programs.

Fortunately, you can now convert your file to other formats and types with high quality, by using the file conversion services provided by specialists and professionals in converting files on Fiverr, the largest market for buying and selling microservices. Whatever type of files you want to convert, professionals will be able to meet your needs with ease, ease, and accuracy. All you have to do now is view these services and select the appropriate service for your needs.

Choose the right file conversion service

To choose a suitable file transfer specialist, you must study the available file transfer services that are relevant to your needs, read their details carefully, see the evaluation of each of them, then make a list that includes the best providers of these services, in addition to reviewing the developed services, and examining the testimonies of previous customers who dealt with these sellers.

Once you choose the best seller, start communicating with its provider via the messaging feature provided by Fiverr; To explain your needs and requirements and discuss what you want to implement, then purchase the service. To get the best result from the seller, keep track of the workflow with him to reduce the possibility of modifications after the service is completed.

What is the cost of converting files?

File transfer services on Fiverr start with a minimum of $5, which can be increased. Therefore, there is no fixed price for these services, as it depends on several factors, the most important of which are:

  • Service Requirements: Is converting a 60-minute audio file to text the same as converting a handwritten page into a Word file? Of course not, the first requires a lot of time and effort, and of course, requires a higher budget.
  • File Converter Expertise: When you buy a service from an experienced seller who is skilled enough in converting files and has a quick wit to handle the problems you encounter, it will be more expensive than a service from a novice seller.
  • Service delivery time: The price of the service may increase depending on the time specified for delivery. Whenever you need to convert a file quickly, you will have to cooperate with a professional and fast seller in implementation, to meet your needs on time.

So, converting a file is a tedious, complex, and irreplaceable process, and it needs professional specialists in transferring data to other formats, to ensure accuracy and professionalism. As for automated programs, they are often a waste of time and money, and they will not give you the required quality. So, it is best to work with an expert in file conversion; to achieve your desired goals.